Chart and coding
Restricted vs unrestricted
Net-Asset Classes Live on the Books
Track restricted and unrestricted activity with accounts, dimensions, and project coding while keeping policy and review with the finance team.
For nonprofits & foundationsAccounting Software
Accounting Software
for Nonprofits
Grants and programs are how you spend. The organisation still needs invoices, bills, and reports the board can inspect — without treating NewLedger as a donor CRM or a Form 990 product.
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The category in one sentence
Keep Program Activity on Inspectable Books
Restricted versus unrestricted is a chart and coding problem. Accounting software for nonprofits still has to show bills, invoices, cash, and reports. Form 990 and donor systems stay adjacent.
Project view
Programs vs organisation
A Grant Is Not a Second Entity
Project accounting lets you attribute costs and invoices to a program. The organisation still closes one set of books unless you have separate legal entities.
Filing next door
CRM and 990 stay adjacent
Donors and Form 990 Are Not the Ledger
Donor CRM, pledge tracking, and Form 990 preparation belong with fundraising and your auditor or tax preparer. NewLedger does not claim a 990-ready export or a nonprofit discount.
In the ledger
What Program Work Looks Like on the Books
Fundraising systems keep donors. These are the records a board and auditor can actually inspect.
How the work moves
From Restricted Gift to a Board Report
The CRM keeps donors. The ledger keeps activity a board can inspect.
- 01
Code Restricted and Unrestricted Activity
Build the chart and project coding the board and auditors expect. Net-asset classes live on the books, not in a side spreadsheet.
- 02
Attribute Spend to the Program
Bills and invoices can sit on a grant or program so funders see activity from the ledger.
- 03
Report What the Board Can Inspect
Reconcile, review disbursements, and produce statements from those records. Form 990 remains an audit and filing process outside the day-to-day ledger.
A coding walkthrough
Restricted Versus Unrestricted on the Same Books
Net-asset classes live in the chart and in project coding. That is not a separate fund-accounting product.
Restricted gift
Code the Class and the Program
A grant restricted to a program posts to restricted net-asset accounts and to that program’s project. Spend against the grant sits on the same coding so a reviewer can see remaining activity from the ledger.
Unrestricted gift
Operating Activity, Same Organisation
Unrestricted donations post to operating accounts. They still close on the organisation’s books. Do not treat this coding as automatic fund accounting, a 990 workflow, or a donor CRM.
What the ledger holds
Invoices, Bills, Recon, and Reports
The accounting work is the same as any other organisation. The operating model is programs instead of a nonprofit-suite brochure.
Chart of Accounts You Can Inspect
Build the accounts and structure the board and auditors expect, including classes you use for restricted activity.
Chart of accountsProgram Accounting on the Books
Attribute bills and invoices to a grant or program so funders can see activity from the ledger, not a side spreadsheet.
Project accountingReconcile Bank Activity
Match deposits and disbursements to posted records before the board pack is assembled.
Bank reconciliationReports from Those Records
Statements come from the books just reviewed. Functional expense allocation for a 990 remains a reporting and audit process.
Financial reportingReview Disbursements That Matter
Route material bills, journals, and access changes to an owner with a history the board can follow.
Approvals and audit controlsMulti-Currency When You Operate Abroad
Record foreign-currency activity and report in the organisation’s home currency when the work needs it.
Multi-currency accountingWhat stays adjacent
Fundraising Systems Are Not the Ledger
NewLedger keeps the books. Donors, 990, and grant CRM belong to the products and advisors that already do that work.
NewLedger
Bills, invoices, program attribution, reconciliation, review, and organisation reports.
This page.
Donor CRM and Grants
Constituent records, pledges, and grant pipelines stay in fundraising software.
NewLedger keeps the resulting accounting records.
Form 990 and Audit Packs
Statutory filings and auditor workpapers are prepared outside the day-to-day ledger.
Not a 990-ready product claim.
Payroll and Payments
Staff payroll and payment processors stay next to accounting. Connect where a connector exists.
Confirm for your stack.
Is this the right door?
For Mission-Funded Organisations
Use this page when program and restricted-activity tracking needs to live on books a board can inspect, using the chart of accounts and project dimensions. It is not a fundraising suite.
For accounting firms managing client books, multi-entity finance teams, or software platforms requiring embedded accounting, explore the corresponding NewLedger or Paprel route.
Start at accounting firms, finance teams, growing businesses, or Paprel.
You need program and restricted-activity tracking on books a board can inspect
Donor CRM and Form 990 can stay adjacent
You need program and restricted-activity visibility without replacing your donor or filing systems
You want invoices, recon, and reports in one accounting system
Other Industries on NewLedger
Next step
Start from a Ledger You Can Review
Create a workspace and keep invoices, bills, reconciliations, and reports on the same books. Confirm connectors, permissions, and rollout details for your stack.